Monday, October 16, 2017

Letter to the PM of India - Suggestion No 03

Shri Narendra Modi
Prime Minister
Government of India
152, South Block,  Raisina Hill
New Delhi  110001                                                  October  10,  2017



Dear Sir
                                      Suggestion No  03


This is further to my last communication of  September  5, 2017.  Herewith, my third suggestion to you.

                            
a)   Kindly advise all colleges / universities  not to insist for a Police Complaint Report when a request is received for issuance of a Duplicate Degree Certificate or Mark sheet,  because of  “Loss / Theft”  of the Original.”

b)   In the same spirit,  kindly advise all Banks and Credit Card Issuers,  not to insist for a Police Complaint Report when a request is received for issuance of a new Credit Card because of  “Loss / Theft”  of the Original.



RATIONALE for the above suggestion

1.   The Police NEVER investigate such complaint.  The reports are  routinely filed which hardly anyone looks at or enquires about.  Nor is it ever reported or published as an important crime statistic.

2. This adds an unnecessary layer of bureaucratic action that has no purpose or meaning.  It merely creates useless additional work for the Police Department and a pointless irritant to the common citizen of making a trip to the Police Station for no purpose at all.



3.   What would happen if such a Report was not filed – NOTHING.  Nothing happens when they are filed and nothing would happen if they are not filed.

4.   Can there be any misuse or damage to government or society or the individual if such a report is not filed ? No, not at all. 

Let us suppose that a Loss/Theft Report is not filed for a Missing Degree Certificate and the duplicate gets issued. Let us further suppose that  original document is subsequently found or recovered by the individual. 

What would happen now ?  Precisely  nothing. Just by having 2 copies of the  “same degree”  no one can get any extra or undeserved benefit.

The same argument applies identically, in case of a Lost Credit Card – in fact the Lost Credit Card is immediately voided and hence any chance of misuse is non - existent.



Kind regards.



   
(Hemendra K. Varma)

Encl :  a/a

cc :    Shri Nripendra Mishra,  Principal Secretary to PM
          Shri Pradeep Kumar Sinha,  Cabinet Secretary
          Shri Rajnath Singh, Home Minister
          Shri Prakash Javadekar, Minister for HRD
          Dr. Jitendra Singh, MoS, Prime Minister’s Office

Monday, September 18, 2017

Letter to the PM of India - Suggestion No 02

Shri Narendra Modi
Prime Minister
Government of India
North Block
New Delhi                                                                        September  05,  2017
                                                                                     


Dear Sir
                                       Suggestion No  02


This is further to my last communication of  August 15, 2017.  Here with my second suggestion to you.


a)   Instruct all Government Departments, Institutions,  Undertakings and PSUS  to offer  the following  “ Working Hours”  OPTION to  full time women employees.


1.    They can work from  1100  to 1630  hours (with ½ hour lunch break)  instead of the standard & prevalent  0930 to 1800 hours (with ½ hour lunch break).

2.    This means their working time will reduce to 5 hours,  instead of the earlier  8 hours.  This represents a cut of 37.5 % cut in Working Hours


b)   For those who choose this “reduced working hour option,  there will be a 33.33 % cut in Wages on CTC basis.  To illustrate, if someone’s Gross Salary (taking all elements like various allowances and retirement benefits into account)  is  Rs. 12,000/- per month,  the same will now reduce to Rs. 8,000/-  per month. 





RATIONALE  &  PURPOSE  OF  THE  ABOVE  SUGGESTION


c)   Most working women (by which I am referring to women employed in full-time,  salaried jobs)  play the dual role of home-maker and employee.  This leads to a tremendous amount of stress on a daily basis,  be it getting ready and attending to children in the morning or coming back from  work and arranging dinner at night,  after a tiring day at the office.


d)   In trying to manage the above situation,  many small mishaps,  and/or missteps happen which raises the stress level further and damages their health.


e)   Alternatively,  these services are sought to be provided by using hired help,  which is extremely expensive and sometimes neither reliable nor even safe.


f)    If the above “Reduced Working Hour Option”  is exercised,  the lady of the house will be able to leave home for work very comfortably after attending to her children and such other necessary home-work without any stress or pressure.  She need not wake up at unearthly hours (thus not even getting full sleep)


g)   She will also return home in good time to be available for the children who come back for school,  take care of their evening snacks/meals,  attend to the “litany of demands they invariably bring back from school”,  oversee and check their homework and generally be available as a companion to them.

Today,  the children often return to an empty home and have to make do with waiting for their parents or playing around with the hired help or generally making a nuisance of themselves in the neighbourhood. 


h)   This availability of the  “working  mother”  to their children “for longer hours than at present” will be a big boon in their proper development and  quick  corrective guidance if they are going deviant because of non-supervision of parents.

It is well-known fact that children of working parents often engage in undesirable behavior that is morally and socially unacceptable, simply because of lack of regular inter-action and supervision by the parents due to their busy work schedules.  When they finally come to know “what their child has been up to”,  matters have already taken a serious turn.

It is also true that children feel helpless, stressed and “uncared for” when their parents do not spend sufficient time with them or do not appear to be interested in listening to their problems or solving them.  This gets exaggerated with children of "working parents” for obvious logistic reasons.

It is hoped that this “reduced working hours”  for the mother  will substantially reduce such problems,  though it must be underlined that the father  has an equal responsibility and cannot pass of all these to the mother.

i)     Another concomitant, but important benefit,  would be that ladies will now be travelling both ways during relatively  “off hours”  and will therefore have a more comfortable journey in any public transport,  be it train, bus or auto. This is equally important from their health point of view as it would mean a significant reduction in travel fatigue. 


  
HOW  TO  MAKE  UP  FOR  THE  ABSENCE  OF STAFF DUE TO PROPOSED  REDUCED  WORKING  HOURS  FOR  WOMEN


a)   As mentioned earlier,  the proposed reduction is of 37.5 % working hours for the ladies.  For illustration purpose,  let us assume (simply my guesstimate) that women comprise 30 % of the work force in Central Government Undertakings / Departments/ PSUs.  This means that there will be a net reduction of  11.25 % (0.375 x 0.30)  working hours availability for work.

b)   It is proposed  that  5 percentage points of the above shortage should be made up  by additional recruitment  and 6.25  percentage points should be made up by more efficient working by existing staff.  This is not only  “not difficult”  but eminently “doable”,  considering the huge amount of  “slack”  and “under-employment”  that exists in the system.

c)   In this way,  while there will be a definite “manpower cost increase of  5 %”,  it is important to understand that this also means generation of 5 %  additional employment which will address a huge complaint,  that exists today,  of  “jobless growth”.




HOW  TO  IMPLEMENT


a)   Announce this is as a  “contemplated option”  for  all women employees and give time of 45 days to register for it.  If  15 %  or more of the women employees in each physical establishment (not Company or entire Unit)  say Yes,  implement  it from  the start of the immediate next month. 

b)   This being a entirely voluntary option, no one can have any complaint about it being forced or unfair – the terms of the scheme are spelt out right in the beginning,  including the proposed wage cut and anyone who decides to opt for it will do so weighing carefully the advantages of  “managing one’s time”  vis-à-vis the salary cut being taken.



Kind regards.




(Hemendra K. Varma)

Encl :  a/a

cc :    Shri Nripendra Mishra,  Principal Secretary to PM
          Shri Pradeep Kumar Sinha,  Cabinet Secretary

          Smt. Maneka Gandhi, Minister for Women & Child Development

Sunday, September 3, 2017

Letter to the PM of India - Suggestion No 01

Shri Narendra Modi
Prime Minister
Government of India
North Block
New Delhi                                                                                                August  15,  2017



Dear Sir
                                                    Suggestion No 01

I have a number of suggestions to make to you purely from an ordinary citizen’s perspective, but I thought in your busy schedule it would be difficult for you to spend too much time on a long communication.

Hence, I will be sending you just one suggestion every fortnight for your consideration and possible action.

My first suggestion in this series is :

a) Instruct all Government Departments, Banks and Credit Card Companies to issue Cheques or make digital payment or debit/credit amounts only to the nearest Rupee.

b) This means that no payment or debit should be made showing “paise” in it.

c) Today, Bank interest is being debited or credited as Rs. 1567.63. Similar is the case with Credit Card Debits.

d) Even where there is rounding off to the nearest Rupee, authorities are still printing “00” in paise column. .

e) My suggestion is to drop paisa from all digital or “paper printing” transactions.

f) This will result   in huge savings in printing ink costs over a long period.  Let me illustrate this below :

g) A typical amount written in any cheque, passbook, Credit Card Statement, Railway ticket is Rs. XXXX.XX i.e. 7 characters have to be printed.

h) If we do not write the “paise” figures, the printing will be Rs. XXXX

In this case the number of characters reduces to 4 as compared to 7 earlier i.e. 42.9 % reduction. You can see that, automatically, this means a 43 % reduction in printing ink consumption whenever Money amounts are being printed.

In case the amount being printed is below a thousand rupees i.e. Rs. XXX.XX then the revised printing of Rs. XXX will mean a printing of 3 characters instead of 6 i.e. a reduction of  50 %.

And In case the amount being printed is below a hundred rupees i.e. Rs. XX.XX then the revised printing of Rs. XX will mean a printing of 2 characters instead of 5 i.e. a reduction of 60 %.

If you extrapolate this amount over the entire country and in all transactions, public or private, this will mean a huge savings for the country.

Also, printing time will reduce proportionately and will be tangible and significant when Bank A/c statements are being printed for large customers or any money transaction statements are to be printed.

Kindly see the enclosed Annexures which show the prevalence of paise in the printouts in all kinds of documents/statements - both when there is a value and even when it is zero !!

I have enclosed a large variety of such examples simply to underline the point that this is happening on a huge scale and therefore if we suppress the printing of zeroes, the savings potential is huge.

i) How to calculate the nearest Rupee ? Simple, follow the Rule of Mathematics 


  • Upto 49 paise, it will be the lower Rupee ; 
  • from 50 to 99 paise, it will be the higher rupee. 


This may need to be legislated so that people do not file frivolous complaints or claims.

j) As you can easily appreciate, this will also make it more comfortable to fit statements in the international standard A4 Size paper instead of having to use Foolscap or even A3 size paper which will be another saving by itself. Most PSU banks use A3 size paper to give Bank Statements to customers while all MNC/ Private Sector Banks use A4 size paper which is a huge savings in paper cost.

k) Finally, did you know that in all Credit Card/POS machines you have to type .00 (DOT, ZERO, ZERO) for paise  even when there are no paise in the bill or amount ! 

This means 3 extra press of the Keys for no purpose at all. If you take into account the number of Credit Card and POS transactions that is happening every day in the country, you can well imagine that huge time that will be saved if “paise” are eliminated for all kinds of Billing/Money Statements.

Kind regards.



(Hemendra K. Varma)


Encl : a/a


cc : Shri Nripendra Mishra, Principal Secretary to PM
       Shri Pradeep Kumar Sinha, Cabinet Secretary

Thursday, December 1, 2016

NATIONAL DISASTER MANAGEMENT AUTHORITY - Designed for FAILURE


In 2005, the  Government of India set up a Disaster Management authority at the Central level -  called the  National Disaster Management Authority (NDMA)  as did almost all the State Governments at the State level, subsequently.  The whole concept,  as  presently named,  is inherently designed to be a big failure.

The name  Disaster Management implies and enjoins upon the officials working there to “Manage Disaster”.  This means that their work begins only after the disaster occurs.  As a consequence the whole thrust is on how to manage the situation  post – disaster,  i.e. how to provide relief to the affected people after the disaster occurs.  Clearly,  therefore,  the focus is on :-

·        Arranging for evacuation
·        Providing relief material
·        Providing medical support and medical supplies
·        Sending teams of doctors and/or engineers
·        Clearing the rubble


This is a highly capital-intensive,  procurement and logistics-oriented activity with huge expenditures involved – an activity that our bureaucrats greatly enjoy and revel in. As can be readily understood,  it gives the officials huge authority and importance as a dispenser of large amount of funds to “ Manage Disasters”.  It increases their importance simply because they hold the purse-strings and have authority on “priority allocation”.

On the other hand  if this authority was renamed as  “Disaster Prevention Authority” it would see a dramatic change in the focus and drastic reduction in costs incurred and greatly move towards long term solutions.

Let’s take the example of a disaster caused by  floods. The disaster management authorities,  as already mentioned above,  would be focused on supply chain.

·   How to reach all the affected people  by using boats, helicopters,  using trained manpower, 

·        Providing shelter to the displaced people

·        Providing food and medicines to the affected population

·  Disaster Mitigation Activity like pumping out water, restoring damaged buildings to be appropriate etc.


On the other hand,  a  Disaster Prevention Authority  would actually try to go to the root of the problem as to

·        why floods repeatedly occur in the area,

·    what needs to be done to prevent such floods, (which may involve  river beds cleaning, cleaning of drains well before the monsoon, increasing the size of the drainage pipes, ensuring that the garbage that goes inside the drainage pipes is prevented from getting into it, raising embankment levels, installing early warning systems etc.)

·        at the earliest signs of flood,  ensuring greater co-ordination and information dissemination with the weather forecast departments


These activities will also entail expenditure,  but they would go towards solving of problems before hand and in giving relief in the long term.

It’s my belief that the cost of prevention would be far less than the cost of relief.

·   Cost of prevention can be planned and budgeted and spread over time,  whereas  cost of relief comes under tremendous pressure because of public suffering.

·   Politicians insist on  doing things instantly and in such a situation, any questioning of  the relief measures because it appears to be exorbitantly priced is termed as insensitive or not relevant !



Another feature that distinguishes the two is that,  under the caption of Disaster Management,  there is no pressure to do any work till the disaster strikes . By definition,  if there is no disaster  then,  where is the question of managing it ? 

On the other hand Disaster Prevention extols people in authority to continuously study

·        Likelihood of disasters

·        Probable extent of damage

·        Ways and means of preventing the disasters

·        Mitigating its damaging effects

·     Finding long term solutions either to eliminate or reduce the occurrence of disasters.

I examined the National Disaster Management Authority Website to understand what objectives they had set for themselves.

Here is what the website says.

1 Preamble 1

1.1.1 The Context 1
1.2.1–1.2.2 Disaster Risks in India 1
1.3.1 Paradigm Shift in Disaster Management (DM) 1

2 Approach and Objectives 7

2.1.1 Vision 7
2.2.1–2.2.2 Disaster Management (DM) 7
2.3.1 Approach 8
2.4.1 Objectives 8

3 Institutional and Legal Arrangements 9

4 Financial Arrangements 15

5 Disaster Prevention, Mitigation and Preparedness 17

5.1.1 Disaster Prevention and Mitigation 17
5.1.2–5.1.3 Risk Assessment and Vulnerability Mapping 17
5.1.4 Increasing Trend of Disasters in Urban Areas 18
5.1.5 Critical Infrastructure 18
5.1.6 Environmentally Sustainable Development 18
5.1.7 Climate Change Adaptation 18

Preparedness 18

5.2.1–5.2.3 Role of Central Ministries and Departments, and States 18
5.2.4 Forecasting and Early Warning Systems 19
5.2.5–5.2.6 Communications and Information Technology (IT) Support 19
5.2.7 Strengthening of the Emergency Operations Centres 19
5.2.8–5.2.9 Medical Preparedness and Mass Casualty Management 20
5.2.10 Training, Simulation and Mock Drills 20

Partnerships for Mitigation and Preparedness 20

5.3.1–5.3.2 Community Based Disaster Preparedness 20
5.3.3 Stakeholders’ Participation 20
5.3.4 Corporate Social Responsibility (CSR) and Public-Private Partnership (PPP) 21
5.3.5 Media Partnership 21

6 Techno-Legal Regime 23
 ..........


Para 1.3.1  states, very encouragingly :    There will be a paradigm shift, from the erstwhile relief-centric response to a proactive prevention,  mitigation and preparedness-driven approach for conserving developmental gains and to minimise loss of life, livelihood and property.

However,  this turns out be a mere pious statement of intent with no evidence in the subsequent pages of  the entire document that the above is the focus of this august Authority/Body.


Vision

2.1.1 To build a safe and disaster resilient India by developing a holistic, proactive, multi-disaster oriented and technology driven strategy through a culture of prevention, mitigation, preparedness and response.


Objectives

2.4.1 The objectives of the National Policy on Disaster Management are:

•    Promoting a culture of prevention, preparedness and resilience at all levels through knowledge, innovation and education.

•   Encouraging mitigation measures based on technology, traditional wisdom and environmental sustainability.

•        Mainstreaming disaster management into the developmental planning process.

•  Establishing institutional and techno-legal frameworks to create an enabling regulatory environment and a compliance regime.

•   Ensuring efficient mechanism for identification, assessment and monitoring of disaster risks.

•  Developing contemporary forecasting and early warning systems backed by responsive and fail-safe communication with information technology support.

•      Ensuring efficient response and relief with a caring approach towards the needs of the vulnerable sections of the society.

•      Undertaking reconstruction as an opportunity to build disaster resilient structures and habitat for ensuring safer living.

•   Promoting a productive and proactive partnership with the media for disaster management.

So while the Vision Statement  pays the ritualistic lip-service to the “concept of prevention”  the cat is immediately out of the bag when you come to OBJECTIVES  Section  where out of 9 points  only one  verbatim repeats what is written in the VISION STATEMENT on Prevention  as a fine example of an efficient cut-and-paste  job.

In all fairness, it must be said that the NDMA Policy Document has a full chapter on Disaster Prevention and Mitigation  Ch 5 Titled “Disaster Prevention, Mitigation and Preparedness”  is spread over 5 pages (P 17 to 21) but a detailed reading will show it be largely an “administrator’s dream”  with almost every page  talking of setting up of various Operations Centres at all and sundry locations at Central, State And District levels – clearly aimed at creating more work for the IAS bureaucracy and,  by natural corollary,  give them more powers, authority and bigger budgets !! 


Please sample the following extracts (by way of examples)

As a first step towards addressing disaster vulnerabilities, Central Ministries and Departments, National agencies, knowledge-based institutions and DM authorities at the State and District levels need to carry out risk and vulnerability assessment of all disaster prone areas.

The establishment of Emergency Operations Centres at the National, State, Metro
and District level and equipping them with contemporary technologies and communication facilities and their periodic upgradation, will be accorded priority.

The creation of additional bio-safety laboratories of level IV will be addressed by the Nodal Ministry. There is a need to focus on creating adequate mortuary facilities.  Proper and speedy disposal of dead bodies and animal carcasses deserves due weightage.

Efficacy of plans and Standard Operating  Procedures (SOPs) are tested and refined through training, seminars and mock drills. The NDMA will assist the States/UTs in these areas and will also conduct mock drills in different parts of the country. State and District authorities will be encouraged to generate a culture of preparedness and quick response.

The participation of civil society stakeholders will be coordinated by the SDMAs and DDMAs. Civil Defence, NCC, NYKS, NSS and local Non-Governmental Organisations (NGOs) will be encouraged to empower the community and generate awareness through their respective institutional mechanisms. Efforts to promote voluntary involvement will be actively encouraged.

The only actionable statement regarding prevention is the following :

It is of utmost importance that critical infrastructure like dams, roads, bridges, flyovers, railway lines, power stations, water storage towers, irrigation canals, delta water distribution networks, river and coastal embankments, ports and other civic utilities are constantly monitored for safety standards in consonance with worldwide safety benchmarks and strengthened where deficient.


Other Examples of faff

Efforts should be made for setting up IT infrastructures consisting of required IT processes, architecture and skills for quick upgradation and updation of data sets
from the PRIs or the ULBs. A National Emergency Communication Network, involving contemporary space and terrestrial-based technologies in a highly synergistic configuration and with considerable redundancy, will be developed.


I, therefore, enjoin upon the Central Government and State Governments to begin  by renaming  these bodies and then,  in consonance  with the  spirit of a Disaster Prevention Authority’s  mandate,  rewrite its objectives and change its focus from work based post-disaster to continuous vigilance,  pre-disaster.



Another article on NDMA :